Looking for funds for your retirement or promotion ceremony?


Mon & Fri: 7am to 3:30pm




Dawn Grogan

Special Morale and Welfare Program

Non-Appropriated Funds (NAF's) are contributed to SM&W for the overall morale of the military community on Grand Forks AFB. Expenditures from this fund must meet established guidelines, be conservative in nature, be in the best interest of the Air Force, benefit the military community, and be available regardless of rank and/or level of personnel.

Please complete section I of the ATTACHED REQUEST FORM. Then click the envelope icon towards the top of the page on the left hand side to attach this PDF file to a new email message. Send it to Romina Snyder at If you have any questions, please call Romina at 747-3237.

Event Categories Authorized SM&W Funds at Grand Forks AFB

Q1 Individual Recognition
Retirements, competitive base
level awards (recurring except
for one time or
annual events)

Q2 Civic Events
Call 701-747-6992
for information. AFI 34-201 Chapter 12 Table 12.1 Rules 20-49 (non-recurring)

Q3 Memorial Observances
Traditional patriotic events and death observances (non-recurring)
Q4 Welcoming
and Orientation

Commander's Calls, first step, and group events (recurring except one time or annual events)
Q5 Hosting of Personnel
"Distinguished Visitor" category only (non-recurring)
Q8 Change of Command
Wing, group, squadron level only (recurring)

Petty cash transactions not turned in to the Force Support Squadron the same month as the event is held, may not be honored.

Maximum Amounts Authorized (NTE=Not to Exceed)

$50 all rank and grades. To meet the intent of the SMW program, limits established by installation may not be rank restrictive.
Change of Command
Wing $500
Group $400
Squadron $200
Commander's Calls
Wing $300
Group $150
Squadron $100
Promotion Ceremony
Base Level $2 per person NTE $500
Squadron $500 (when Wing Ceremony is not observed)


Authorized Items

  • For Retirements and Change of Commands, light refreshments only (no alcohol)
  • Mementos NTE $20 and cannot be supplemented with other funds. In other words, you cannot request $20 and spend $30 to buy a ceramic eagle
  • Flowers are authorized for spouse of retiree and for bereavements only. NTE $20 included in the dollar amount approved
  • Light refreshments are defined as non-alcoholic beverages and finger foods such as desserts and snacks. Heavy hors d'oeuvre such as burritos, tacos, whole pizzas cut into bite-size pices, sub sandwiches cut into small servings, meat items, buffets, banquets, smorgasbords, etc., are not authorized. Amenities to serve the light refreshments are authorized to include disposable utensils, cups and paper or plastic plates.
  • Units should provide on-base organizations such as the Commissary, Base Exchange, and Force Support Squadron Operations the right of first refusal to provide the goods/services before using off-base vendors.
  • Defined immediate family as spouse and children only.

Unathorized Items

  • Money for picnics and other social events
  • Rank specific events
  • American Flags are not authorized to be purchased with SM&Ws
  • Table cloths
  • Momentos exceeding $20 in total value
  • Conferences, meetings and training sessions are not authorized SM&W support (i.e. morning coffee/pastries for visiting inspection/staff assistance teams are not authorized SM&W support, although a 'one time' ice breaker may be approved)


Please call Romina Snyder at 747-3237 or Dawn Grogan at 747-6992
Requests are submitted and routed on the SM&W form electronically. We are located on the first floor of bldg 631. Any request submitted on paper will be manually entered into the electronic system for routing and control purposes and may slow down the approval process.

All requests, after submission of form, must be approved by Wing CC or the designated Commander in advance of the event. No exceptions! Requests must be submitted NLT 10 duty days prior to the event.